Careers

The Forestry Department is an Executive Agency mandated to effectively manage the country’s forest resources while serving the interests of our various publics. Suitably qualified and experienced candidates are being invited to apply for the following position:

 

SENIOR COMPLIANCE & ENFORCEMENT OFFICER (LEVEL 6)- South West Region

Basic Salary Range: $1,691,168.00 - $2,099,505.00 per annum, plus applicable allowances

 

JOB PURPOSE:

 

Under the general direction and supervision of the Senior Director, Forest Enforcement Services, the incumbent implements measures to prevent damage to and or encroachment on lands managed by the Forestry Department and ensure application of the provisions of the Forest Act and Forest Regulations and other relevant Acts and Regulations to these areas.


KEY RESPONSIBILITY AREAS:

Management/ Administrative Responsibilities

 - Participates in the development of corporate and operational plans and the setting of priorities;

 - Represents the Division at national and regional meetings, conferences and other functions as required;

- Oversees the implementation of the Forest Resource Protection programme in accordance with established guidelines/standards.

- Prepares Regional reports;

- Liaises with other Enforcement Agencies in the implementation of the Forest Resource Protection programme;

- Vets reports received from direct reports.

- Conducts meetings with direct reports

 

Human Resource Management Responsibilities

§  Manages the welfare and development of direct reports in the Region through the implementation of the Performance Management Appraisal System;

§  Provides leadership to staff through effective objective setting, delegation and communication;

§  Provides guidance to staff through coaching, mentoring and gives assistance and support when needed;

§  Identifies training and development needs of direct reports and ensures that these are adequately addressed;

§  Participates in the recruitment and selection of enforcement personnel for the region assigned;

§  Ensures that direct reports are aware of the policies, procedures and guidelines governing the operations of the Division and the Forestry Department;

§  Recommends/administers disciplinary actions to direct reports in accordance with the Agency’s established Human Resource policies and guidelines;

§  Establishes and maintains systems to foster a culture of service and teamwork within the Branch;

§  Recommends leave in accordance with the Agency’s Human Resource guidelines.

 

Technical/ Professional Responsibilities

§  Attends court hearings as required to give evidence in connection with forest related offences/violations;

§  Conducts remote surveillance using available technology as well as intelligence derived from the hotline and other sources;

§  Distributes instructional and interpretive literature to users of the forest resources from time to time;

§  Serves notices, warnings, summonses;

§  Makes arrests and conducts seizures;

§  Collates and analyses data from reports submitted by forest rangers  and makes recommendations based on findings;

§  Participates in the promotion and sensitization of local communities to the sustainable use of the forest resources;

§  Participates in the sensitization of the public to the legislation overseen by the Agency;

§  Recommends changes to legislation / policies governing the management of the forest to enhance the implementation of compliance and enforcement responsibilities;

§  Formulates and implements strategies to promote voluntary compliance;

§  Convenes meetings and prepares progress reports;

§  Informs the preparation of handbooks and brochures and disseminates information to users of the forest resources from time to time;

§  Coordinates the collection of information/ evidence to support the prosecution of offenders against the Forest Act and Regulations;

§  Prepares and submits investigative forest offence reports and secures evidence in support of same, where offences are detected;

§  Ensures that leases, permits and licences on forest estates are monitored;

§  Ensures that  the lands managed by the Agency are monitored to minimise incidents of encroachment and squatting;   

§  Performs any other related duty that may be assigned from time to time.

 

REQUIRED COMPETENCIES:

 

The Officer must be able to demonstrate:

 

Technical

§  Ability to exercise sound judgement;

§  In-depth knowledge of the Forest Act and Regulations;

§  Ability to prioritise amongst conflicting demands and make rational decisions within a limited time-frame based upon a sound understanding of the facts;

§  Knowledge of information technology and the scope it offers for supporting management and operations;

§  Strong investigative and research techniques;

§  Soundability to write technical report writing;

§  Excellent conflict resolution techniques;

 

Behavioural

§  Excellent managerial skills;

§  Sound analytical and strategic thinking ability;

§  Ability to manage limited resources in order to achieve challenging output targets;

§  Sound personal and professional integrity;

§  Excellent customer orientation skills;

§  Effective oral and written communication skills;

§  Effective interpersonal skills;

§  Ability to work under pressure to meet specific deadlines;

§  Ability to build partnership in achieving operational goals.

 

MINIMUM QUALIFICATION AND EXPERIENCE:

 

§  First Degree in Forestry, Natural Science or Law Enforcement from a recognized institution

§  Four (4) years experience in Forestry, Environmental Management/ Agriculture / Compliance- Enforcement or related field.

§  Training in Supervisory Management 

 

OR

 

§  An Associate Degree in Forestry, Natural Science/Environmental Management or related field.

§  Training in Supervisory Management

§  Five  (5) years work experience in  environmental compliance/enforcement or related field;

 

      OR

 

An equivalent combination of academic qualification and field experience.

 

The Forestry Department is an Executive Agency mandated to effectively manage the country’s forest resources while serving the interests of our various publics. Suitably qualified and experienced candidates are being invited to apply for the following position:

FORESTER, BIOPHYSICAL INVENTORY (Level 6)

Basic Salary Range - $1,691,168.00 - $2,099,505.00 per annum, plus applicable allowances

JOB PURPOSE:

Under the direct supervision of the Director, Forest Resource Assessment, the incumbent is responsible for planning, implementing and monitoring forest resource inventories and other resource assessments on forest estates. The incumbent will regularly update the Forest Inventory Database and ensures the accuracy and integrity of the data are maintained and remain in useable formats, readily accessible. The incumbent will also assist with the development and implementation of approaches to assess non-timber forest products and assessment and extraction approaches of non-timber forest products.

KEY RESPONSIBILITY AREAS:

Technical Responsibilities

§  Supervises preliminary surveys/reconnaissance investigations to determine or ascertain the scope of assessment, the estimated length of time, resources required including accommodation and the necessary sampling method;

§  Collects or collates preliminary data (rainfall patterns, socio-economic data, forest violations, and squatting information) on forest estate for which inventory/assessment will be done;

§  Assists in the development of inventory design and approach for approval by the Senior Director, Forest Resource Information Management (FRIM)

§  Directs inventory surveys based on the approved design as outlined in the approved manual/standard operating procedure or according to other acceptable standards;

§  Collects and cross-checks forest inventory and mensuration data, including archival data;

§  Retrieves, collates and processes forest inventory data for purposes of preparing the forest management plans and for project development;

§  Researches effective, cost-efficient tools and techniques to help assess and monitor forest resources;

§  Works with contracted personnel to include soil and carbon assessments;

§  Assists in the creation of the necessary tools to improve the quality of data collected;

§  Analyses forest conditions to determine any anomalies related to forest composition and structure including species distribution and or variation;

§  Participates in environmental studies and prepares technical reports on Forest Estates;

§  Assists in planning and implementing projects and other activates leading to sustainable forest management inclusive of a National Forest Inventory Programme for the island;

§  Assists with the conducting of assessment in private forest estates;

§  Manages the Forest Inventory Application used to analyse and code forest inventory data;

§  Represents the Agency at technical fora relating to natural resources and or forestry;

§  Assists with the valuation of forest resources;

§  Generates and utilised current inventory/assessment data for the Agency’s national and international reporting obligations;

§  Assists with volume assessment of forest plantations as needed;

§  Participates in the Agency’s public education and awareness programme;

§  Any other duties that may be assigned from time to time.

 

Human Resource Responsibilities

§  Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;

§  Provides guidance and supervision to direct reports, attain effective planning, delegation, communication, training, mentoring and coaching;

§  Ensures the welfare and developmental needs of team members are  addressed;

§  Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and, commitment to the Unit and Agency’s goals;

§  Informs team members and demonstrates to them how tasks are performed;

§  Liaises with the Human Resource Management & Development Branch on personnel matters regarding staff.

 

REQUIRED COMPETENCIES:

The post-holder will be able to demonstrate:

Technical

§  Proficient in database programmes inclusive of Microsoft suite especially Excel;

§  Competent in forest modeling and forest assessment techniques;

§  Proficient in statistics;

§  Possess a high awareness of species classification;

§  Good analytical skills;

§  Proficient in geospatial data collection techniques and analysis using the ESRI ArcGIS suite of products.

Behavioural

§  Display initiative, flexibility, and ingenuity while maintaining integrity;

§  Display tact and discretion when in  contact with representatives of the various agencies and the general community;

§  Possess the ability to utilize limited resources to achieve challenging output targets;

§  Sound personal and professional integrity;

§  Ability to prioritize amongst conflicting demands and make rational decisions based upon a sound understanding of the facts in limited time;

§  Good team-building skills.

§  Excellent oral and written communication skills;

§  Good analytical and problem-solving skills;

§  Excellent organisational skills

§  Strong interpersonal Skills

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

§  Bachelor’s degree in Forestry/Environmental Management, Natural Resources Management, Agriculture or related area;

OR

§  Associate Degree/Diploma in Forestry/Environmental studies, Agriculture or related area;

Plus

§  Expert knowledge of Forest Resource Assessment

§  Advanced training in Forest Mensuration Techniques

§  Minimum of 4 years related experience

§  Possess certificate(s) in short training courses relating to Forest(ry) and or Natural Resource Management and or Assessment

 

Applications along with résumés should be submitted no later than Friday, March 26, 2021 to:

Senior Director, Human Resource Management & Development,

Forestry Department

173 Constant Spring Road, Kingston 8

Email: hrmd.fd@gmail.com

 

We thank all persons who express an interest, however, only shortlisted applicants will be contacted.

 

Basic Salary Range: $2,220,352 - $2,760,984p.a., plus applicable allowances 

 

JOB PURPOSE: 

 Under the supervision of the Senior Director, Finance and Accounts, the incumbent is responsible for coordinating the preparation of the Agency’s budget thus ensuring the control of planned programmes and projects and cash management within budgetary limits, and oversees the investment of unused cash balances to realize maximum returns while minimizing risks. 


KEY RESPONSIBILITY AREAS:

 

Technical/Professional Responsibilities

·         Ensures that budgets and cash flows are prepared in line with the Ministry of Finance & Public Service (MoFPS) guidelines as well as in accordance with the Agency’s corporate plan, policy priorities and resource availability;

·         Collects and reviews preliminary budget from divisional directors and other relevant entities and makes recommendations for adjustments where necessary, ensuring conformity to the “budget call/ceiling and the strategic objectives of the Agency;

·         Assesses the completeness, adequacy and accuracy of the capital budget requests and their recurrent cost  implications;

·         Prepares the overall budget for the Agency; discusses the budget with Senior Director, Finance and Accounts and makes adjustments where necessary to ensure conformity within the strategic objectives of the Agency;

·         Liaises closely and continuously with project/programme managers during the budget period to analyse their activities and to identify areas of cost savings and financial improvements;

·         Provides guidance to project/programme managers in preparation of cash flow requests to ensure that it accurately reflects level and timing of cash needs in order to operate an effective cash management system;

·         Compares and analyses cash flow requests with the approved budgeted provisions, procurement and operational plan as well as established priorities to ensure requests are realistic and in consonance with the trend in fund availability;

·         Prepares for submission to the Ministry of Finance monthly Warrant Request against approved budget and programme priorities;

·         Allocates the monthly warrants in accordance with warrant ceiling and submits allocation ceilings to the programme managers;

·         Analyzes cash management programme against cash flow needs and recommends prioritization;

·         Recommends/discusses supplementary cash advances;

·         Reviews on an ongoing basis all bank accounts to ensure that there are no large idle cash balances;

·         Prepares annual, monthly and quarterly cash flows for the Recurrent Capital “B” accounts for comparison with approved Estimates and submits to Senior Director, Finance and Accounts for review;

·         Ensures that expenditure against approved budget is met from warrant allocation;

·         Implements an effective mechanism for containing expenditure;

·         Implements a sound system of management accounting and reporting to meet operational requirements of the Agency;

·         Collates monthly management financial reports for the Agency;

·         Prepares for submission to the Ministry of Finance monthly utility (light and water) payables schedule;

·         Prepares for submission to the Ministry of Finance monthly actual expenditure in the prescribed format;

·         Examines monthly expenditure against warrant allocations and comments on all significant variances for each category of expenditure;

·         Links subsequent allocation with performance and where necessary make recommendations for virements;

·         Prepares the Agency’s Year-End Appropriation Accounts.

·         Validates input of the Agency’s Budget into MoFPS Budget Preparation Management System

·         Validates input of the Agency’s Budget into MoFPSMTRBB tool.

·         Meet with MoFPS to negotiate budgets and attends SFC (Standing Finance Committee)

·         Maintain commitment control register

·         Liaise with MoFPS for approval for financial investments at designated financial institutions.

·         Prepare Supplementary estimates for submission to MoFPS

·         Prepare Management repost for Senior Management Team.

 

MINIMUM EDUCATION & EXPERIENCE REQUIRED

·         Bachelor’s degree in Accounting or Management Studies with Accounting from a recognized University eg. UWI, UTECH (post-graduate training in Accounting is an asset) OR;

·         ACCA Level 2 or 3 OR;

·         A.Sc. – Accounting, MIND, along with the completion of revised Government Accounting Course

·         At least three (3) years’ experience in a Budgeting and Investments position.


Applications along with resumes should be submitted no later than Friday, January 15, 2021 to:

Senior Director, Human Resource Management & Development

Forestry Department, 173 Constant Spring Road, Kingston 8

Email:hrmd.fd@gmail.com

 

We thank all persons who express an interest; however, only short-listed applicants will be contacted.

 

 

Basic Salary: $1,247,144.00 - $1,544,475.00 per annum, plus applicable allowances


JOB PURPOSE

 To assist in administering training and development policies, programs and activities to maximize staff potential and enable the Agency to meet its goals and strategic objectives.

Key Responsibility Areas 

Administrative

·         Assists with the coordination and monitoring of training programmes, to ensure the required skills are available for the achievement of organizational goals and objectives.

·         Participates in the selection of participants for training;

·         Maintains a skill bank for the personnel receiving training, education or development opportunities; and of session facilitators;

·         Participates in the development of the organization’s annual training budget and assists in managing the operating expenditure;

·         Discusses and make recommendations for improvement of the training and development portfolio;

·         Keeps up to date with developments in training by reading relevant journals, participating in meetings and attending relevant courses;

·         Recommends procurement needs to Supervisor and maintains an inventory of appropriate training resources.


Technical/ Professional

·     In collaboration with Heads of Units/Branches/Divisions, assists with the development of the organization’s Training and Development Policy and recommends other policies to enhance the Unit’s development specifically as it relates to manpower planning, training, financing and the resolution of related problems in the long and short terms.

·         Assesses general training needs of all categories of personnel and develops strategies to fulfill these;

·         Assists the Director, Human Resource Development with designing and developing training and development programs based on both the Agency’s and the individual’s needs;

·         Ensures that costs of planned programs are in keeping with agreed budgets;

·         Assists with the development of individual learning plans;

·         Monitors and reviews progress of trainees through questionnaires;

·         Follows up on participants’ attendance and performance in training sessions and makes recommendations accordingly;

·         Conduct pre and post evaluations of training and development programmes in order to ascertain feedback on the usefulness of these programmes;

·         Engages with training institutions to achieve the ideal training arrangements based on the needs of the organization;

·         Evaluates training/development activities to ensure relevance and the transfer of training/learning to the job;

·         Assists with the recruitment of trainers and facilitators and other resource persons, internally and externally, and conducts evaluation of their performance;

·         Assists with designing of training and development material including manuals for in-house training;

·         Participates in the assessment of the relevance of study courses to the needs of the organization with assistance from the Divisional, Branch and Unit Heads and the identification of participants for such courses;

·         Conducts and coordinates specific aspects of In-House Training for selected categories and participates in the coordination and implementation of training conducted by other employees to ensure that objectives are met;

·         Prepares and submits reports on training and/or development activities to Supervisor

·         Performs related duties as assigned.


Required Competencies:

·         Sound knowledge of training needs analysis techniques;

·         Demonstrated skills in Training methodologies;

·         Excellent facilitation/presentation Skills;

·         Good knowledge of Records & Information Management Techniques  

·         Good understanding of GOJ HR policies and procedures

·         Competence in computer applications;

·         Excellent research skills;

·         Effective oral and written communication skills;

·         Effective interpersonal skills;

·         Ability to establish and maintain strong relationships;

·         Sound ethics and integrity;

Minimum Qualification and Experience 

·         First Degree in Human Resource Management /or Education or any other related field 

·         Two (2) years related experience 

OR

·         Associate Degree/Diploma in Human Resource Management /or Education or any other related field                     

·         Four (4) years related experience

·         Training and/or experience in adult instructional techniques

 

OR

·         any equivalent combination of qualification and experience

 

Applications along with resumes should be submitted no later than Friday, January 15, 2021 to:

Senior Director, Human Resource Management & Development

Forestry Department, 173 Constant Spring Road, Kingston 8

Email:hrmd.fd@gmail.com


We thank all persons who express an interest; however, only short-listed applicants will be contacted. 

Basic Salary Range: $886,213 - $1,093,310p.a.

 

JOB PURPOSE:     

 

Under the general supervision of the Manager, Forest Operations, the Secretary provides secretarial services, maintains confidential records and files; deals with correspondence; controls telephone and other communication, compiles reports and information; provides customer service to clients; and performs other related secretarial duties;


KEY RESPONSIBILITY AREAS:

 

·         Provides Secretarial services to the Manager, Forest Operations:

o   Word processing of dictated letters and memoranda

o   Word processing of draft documents

o   Responding to routine correspondence

o   Taking minutes of meetings and reproduce appropriately

·         Maintains confidential records and files by:

o   Organizing and operating a system for confidential files

o   Ensuring that confidential files are at all times available when required

o   Ensuring that confidential records are secured

·         Compiles reports and information by:

o   Researching and summarizing written material of interest to the Manager

o   Obtaining information from senior officers internally and/or externally

o   Organizing material and information to meet requirements.

·         Controls telephone and other communication by:

o   Receiving, placing, and screening telephone calls

o   Making telephone calls to Agency’s personnel and other relevant Ministries and Agencies as directed

o   Assisting with scheduling of appointments for stakeholders

o   Responding to general enquiries

·         Ensures an adequate supply of stationery and other forms in regular use by:

o   Requisitioning, when necessary, stationery and other disposal items needed

o   Certifying the receipt of these goods on Supply Requisitions and Invoices

o   Storing stocks in an orderly manner, allowing for easy storage, identification and retrieval

o   Maintaining all records pertaining to the receipt and use of stationery

 

·         Performs any other related duties as directed by the Manager, Forest Operations.

  

REQUIRED COMPETENCIES:

·         Strong customer orientation skill

·         Demonstrates high level of initiative

·         Methodical, well organized and with an eye for detail

·         Results oriented

·         Effective oral and written communication, and typing skill; and discretion with confidential information

·         Strong Interpersonal skill

·         Sound personal and professional integrity

·         Analytical thinking and ability to solve problems

·         Proficiency in use of Microsoft Office Suite technology


MINIMUM REQUIRED EDUCATION AND EXPERIENCE

·         Certificate in Administrative Management  Level 1

OR

·         Diploma or Certificate in Secretarial Studies

·         Two (2) years’ related experience

 

Applications along with resumes should be submitted no later than Friday, January 15, 2021 to:

Senior Director, Human Resource Management & Development

Forestry Department, 173 Constant Spring Road, Kingston 8

Email:hrmd.fd@gmail.com


We thank all persons who express an interest; however, only short-listed applicants will be contacted. 

Requesting Section:                            Forestry Department

BACKGROUND

The current four (4) year European Union Budget Support Programme (EU BSP) initiative which commenced 2018 between the Government of Jamaica and the EU will create increased technical workflows and procurement activities within the Forest Science and Technology Services (FS&TS) Division. Under the 11th EDF, EU BSP for Jamaica, the Forestry Department will conduct core activities that contribute to our national development strategy as outlined in the Agency's National Forest Management and Conservation Plan. Through eight major indicators, the Forestry Department will be implementing key activities which are centered on the environment and climate change focal sector of this financial support initiative. Five (5) of these indicators require direct technical input from the FS&TS Division.  In addition to this, it has become noticeable that the turnover time and response to information requests, especially those from our external clients are not in keeping with the required standards, and as a result, requests for information are not adequately addressed. This results in the client making several formal requests on the same matter to the entity and not receiving a timely response, which may leave the Forestry Department with a poor reputation amongst its stakeholders.

OBJECTIVES OF THE ASSIGNMENT

The incumbent will provide technical support to the Senior Director, Forest Science and Technology Services (FS&TS) Division to ensure that the technical outputs from the division are delivered in a timely manner, according to performance standards or guidelines. The incumbent will also assist the Senior Director, with technical duties by providing a wide variety of complex and confidential technical support; communicating information (technical and otherwise) on behalf of the Senior Director to various stakeholders or team leads/members as directed.

DETAILED DESCRIPTION SCOPE OF WORK 

The incumbent will be expected to undertake certain key tasks, described below, in order to meet the objectives outlined above in Part 2 of this Terms of Reference.

Administrative Responsibilities

  • Assist in the preparation and or finalization of the Divisional Operational Plans, Procurement Plans, Forest Management Plans and budget and related budgetary programmes;
  • Assist in the development of Implementation Plan based on alignment with the Operational and Strategic Plans of the Division and by extension the Agency;
  • Draft and/or edit technical correspondence and communications and disseminate final versions as instructed by the Senior Director;
  • Monitor technical schedules and timelines for the divisional outputs to meet internal and external demands/requests;
  • Assist in organizing and coordinating, technical workshops, seminars, training sessions, exhibitions or forums conducted by the Division;
  • Capture and document information coming out of the technical sessions; generate summary reports with major decisions/actions points for follow up with Senior Director on subsequent actions
  • Liaise with CEO'S office with regards to technical information requests for review and approval;
  • Identify and resolve minor problems and situations that affect the efficient flow of work directed at the Senior Director's desk/office;
  • Any other technical related tasks.

Technical/Professional

  • Participate in meetings, workshops, seminars and other events as needed;
  • Conduct documentary research as requested and compile reports as needed;
  • Assist in the preparation of technical material to support the Division/Agency sensitization/education programme;
  • Conduct research to assist with the preparation of reports, proposals, project plans and other documents;
  • Collate information and prepare the Monthly, Quarterly, Annual, and other special reports and or presentations;
  • Edit technical documents/reports/presentation et cetera;
  • Schedule and arrange technical meetings, focus groups, field visits et cetera;
  • Prepare background technical information and co-ordinate documents or activities that may be needed before meetings;
  • Answer technical related queries and prepare responses to requests from internal and external stakeholders;
  • Review and proof-read draft and final technical documents from branches directed to the Senior Director;
  • Attend technical meetings and produce accurate minutes/notes;
  • Provide administrative functions for relevant technical committees, including recording decisions and distributing minutes;
  • Read and analyse submissions made to the Senior Director to determine the nature of the submissions and ensure proper dissemination;
  • Perform other related duties and responsibilities as may be determined by the Senior Director from time to time.

DELIVERABLES

KEY DELIVERABLES

STANDARDS FOR DELIVERY

Work plans detailing the targets and standards for the execution of activities

Work Plan identifying outputs, measures, standards and required resources completed within the first ten (10) days of contract commencement.

Research paper and reports

 

Research and reports are complete, meet deadlines and quality standards agreed with the Senior Director.

 

Documents produced are corrected as draft no more than two (2) times.

Arrangements of technical workshops, seminars and training sessions

Arrangements are made, as agreed with Senior Director.

 

Minutes are produced

Minutes of technical meetings are transcribed and disseminated within five (5) working  days of meeting held.

 

Technical requests and matters redirected

 

Established rules and procedures are followed in responding to requests and queries

Required follow through conducted

Follow up actions from technical meetings completed within specified time.

 

EXPERTISE REQUIRED

  • A First Degree in Forestry/Environmental  or Earth Sciences/Natural Resource Management/Agriculture or Related Science field
  • Knowledge of Climate Change strategies and REDD+ would be an asset.
  • Two (2) years working experience in a Technical Supporting role.

OR

  • Associate Degree in Forestry/Environmental or Earth Sciences/Natural Resource Management/Agriculture or Related Science field.
  • Four (4) years working experience in a Technical Supporting role.
  • Working knowledge of events planning

Required Competencies

  • Knowledge of Government of Jamaica regulations, policies and principles including the Procurement Guidelines
  • Basic Project Management skills
  • Methodical and analytical skills
  • Planning and organizing skills
  • Research and information gathering skills
  • Competency in the use of Microsoft Suite of tools
  • Results and team oriented
  • Good time management skills

Skills

  • Strong technical report writing skills
  • Advanced proficiency in Microsoft Office, particularly productivity applications such as Microsoft Excel, PowerPoint
  • Possess an awareness of Geographic Information Systems (open source and proprietor)
  • Basic knowledge in computer solutions to manage and disseminate information, plan and schedule meetings and maintain administrative records.

LOCATION

The main location of the assignment will be at the Forestry Department Head Office- 173 Constant Spring Road, Kingston 8. 

ANTICIPATED DURATION

The assignment is to be completed within 24 months following the inception of the contract.

Conflict of Interest

The incumbent is required to comment on any potential conflicts of interest arising out of other assignments or a conflicting involvement in other assignments.

 Confidentiality

The incumbent agrees to keep confidential all information that they receive, directly or indirectly, from Forestry Department or any other stakeholder, as well as all copies that they make, or have been made by third parties, on the basis of such information (collectively, the Material). The incumbent shall use the Material exclusively for the purpose of preparing deliverables relevant to this assignment. The confidentiality obligations shall not apply to information in the public domain. The incumbent shall only permit access to the Material to persons within their organisations on a need-to-know basis. The incumbent shall explicitly inform such persons of the confidential nature of the Material and, prior to providing them the Material, subject them to the confidential obligations contained in this Terms of Reference.

 

Applications along with resumes should be submitted no later than October 16, 2020 to:

Director,

Human Resource Management & Development

 Forestry Department

73 Constant Spring Road

Kingston 8

Email: hrmd.fd@gmail.com

We thank all persons who express an interest; however, only short-listed applicants will be contacted.

 

Basic Salary: $1,247,144.00 - $1,544,475.00 plus applicable allowances

JOB PURPOSE

The Systems/Network Administrator’s role is to ensure the stability, integrity, and efficient operation of the in-house information systems that support core organizational functions. Additionally, the incumbent will install, configure and support the local area network (LAN) and wide area network (WAN) systems.

This will be achieved by monitoring, maintaining, supporting, and optimizing all networked software and associated operating systems. The incumbent will also ensure network availability to all system users and perform maintenance and resolve issues to support network availability and maximize the benefit of IT systems.

KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities

  • Develops network systems guides/manuals;
  • Develops and implements system installation procedures and support methods;
  • Develops and implements scheduled maintenance plan for LAN/WAN technologies;
  • Conducts the analysis, acquisition and installation of all hardware and software;
  • Implements and maintains security measurement criteria to monitor compliance to policies and standards;
  • Maintains password security, data integrity and file systems security for desktop and network environments;
  • Implements and maintains software or hardware solutions to protect the technological infrastructure from internal and external unauthorized entry or use and malicious content;
  • Conducts the appropriate data backups including disaster recovery operations as needed;
  • Tests and installs application patches, upgrades, service packs in development environment;
  • Installs, deploys and upgrades servers to support existing infrastructure;
  • Devises and documents a general system design based on the end user’s anticipated requirements;
  • Participates in the planning and architecture of technology solutions;
  • Participates in the business planning and budgeting for information technology and recommends system direction, additions and changes to meet future business requirements;
  • Supports and collaborates with the IT Infrastructure Services Manager in the development of the Agency’s IT Security/Disaster Recovery Plan, policies and procedures as it relates to the network;
  • Monitors site servers and firewall;
  • Works with other team members on integration issues, hardware, OS, infrastructure and software upgrades;
  • Troubleshoots connectivity, compatibility and performance problems;
  • Provides support to IT network issues;
  • Identifies options for potential solutions and assesses them for both technical and business suitability;
  • Designs and provides general maintenance of Agency’s Intranet/Extranet;
  • Reviews and constantly improves IT systems;

COMPETENCIES

  • Knowledge of Cisco command line configurations and troubleshooting;
  • Knowledge of relational database management systems;
  • Excellent knowledge and experience in Web technologies (Internet, Intranet & Extranet);
  • Demonstrated knowledge of a wide range of software applications;
  • Demonstrated knowledge with working in a LAN and WAN environment;
  • Expert knowledge of operating systems;
  • Sound Networking and IT Security skills;
  • Good communication and interpersonal skills
  • Ability to prioritise amongst conflicting demands;
  • Ability to manage limited resources;
  • Sound personal and professional integrity;

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • First Degree in Computer Science or Management Information Systems;
  • Microsoft Certification training (preferably MCSE) or Cisco Certified Network Administrator (CCNA) would be an asset;
  • Three (3) years’ related experience;

OR

  • A Diploma in Computer Science, or Management Information Systems;
  • Microsoft Certification training (preferably MCSE) or Cisco Certified Network Administrator (CCNA) would be an asset;
  • Five (5) years’ hands-on experience in systems and network administration, server applications in a Microsoft networked environment

OR

Any other equivalent combination of qualification and experience.

 

Applications along with resumes should be submitted no later than Friday, August 14, 2020 to:

Director, Human Resource Management & Development,
Forestry Department,
173 Constant Spring Road, Kingston 8
Fax: 924-2626                   
Email: hrmd.fd@gmail.com
We thank all persons who express an interest; however, only short-listed applicants will be contacted.

  1. OBJECTIVES OF THE ASSIGNMENT

Under the supervision of the SHRO, OD, the incumbent will support the development, maintenance and monitoring of the Performance Management and Appraisal System, and assist in formulating strategies to tackle employee performance gaps, with a view of creating a high-performance culture within the Agency.

  1. DETAILED DESCRIPTION SCOPE OF WORK 

The incumbent will be expected to undertake certain key tasks, described below, in order to meet the objectives outlined above in Part 1 of this Terms of Reference.

Management/Administrative Responsibilities

  • Develops individual work plan based on strategic alignment with the Branch’s and Division’s Operational Plan.
  • Participates in and arranges meetings, seminars and workshops as required.
  • Prepares Annual/Quarterly/Monthly or special reports as assigned.
  • Prepares and delivers presentations for staff sensitization with respect to utilization of the performance management system.

Technical/ Professional Responsibilities

  • Develops and executes PMAS related change management initiatives in collaboration with other HR team members.
  • Assists in the development of output focused Job Descriptions and monitors approval of Job Description for the required posts.
  • Conducts sessions with individuals to provide assistance in the development of work plans, as required.
  • Reviews Divisional/Branch plans and individual work plans to ensure content is in alignment with operational plan and performance standards are in keeping with PMAS guidelines.
  • Submits performance appraisals to members of the HREC for verification and ratification.
  • Gathers and submits employee information to ensure that eligible members of staff are awarded the appropriate rewards.
  • Escalates matters of appeal to the appropriate committee or authority for the necessary action(s).
  • Keeps abreast of any changes regarding the procedures or principles of PMAS and monitors the implementation of these changes within the Agency
  • Assists in providing training in collaboration with HRD Unit for newly appointed managerial and non-managerial staff with respect to their responsibilities under the PMAS.
  • Provides guidance and advice on PMAS related issues to all staff.
  • Prepares comprehensive PMAS compliance reports for submission to the Senior Human Resource Officer, Organizational Development.
  • Maintains accurate and updated employee records for the audit of the system and provides other support as required for the post implementation evaluation of the system.
  • Assists in analyzing results from the PMAS, to identify weaknesses and strengths, for the development of actionable strategies to improve performances at the individual and team levels.
  • Assists in the ongoing review and improvement of the PMAS to ensure efficiency and effectiveness in its operations.
  • Maintains a confidential register of performance ratings and applicable rewards/sanctions.
  • Develops customized PMAS material for employee orientation sessions in the Agency.
  • Assists in the development of job descriptions by conducting desk reviews and job analyses to clearly define job roles or functions.
  • Performs any other duties that may be assigned from time to time.
  • DELIVERABLES

KEY DELIVERABLES

STANDARDS FOR DELIVERY

Work plans detailing the targets and standards for the execution of activities

Work Plans identifying outputs, measures, standards and required resources completed within the four (4) weeks of contract commencement;

Divisional/Branch and Individual Plans are reviewed

Plans are checked for alignment, accuracy and quality of content with operational plan; report given to SHRO to facilitate further discussion with Divisional & Branch Heads

Job description developed and updated

Job descriptions are created or updated as the need arises and are developed in accordance to quality standards;

PMAS records and database maintained

PMAS records are kept updated and information are easily retrieved;

Standard Operating Procedures and Workflows developed

Standard Operating Procedures and work flows developed within agreed time and accurately depicts actual processes;

 

PMAS related training and sensitization sessions are conducted

Ongoing PMAS training and sensitization sessions are held based on the needs of members of staff and specialized training is held for new recruits and newly appointed managers/supervisors.

Monthly progress reports and other related/requested reports

Reports highlighting the status of key objectives are produced in conformance to reporting standards and within established timelines;

PMAS results analyzed

Reports from the system are analyzed to gather pertinent information, that depicts trends and uncover issues affecting performance, to aid in its improvement;

PMAS change initiative implemented

PMAS change initiatives are implemented using the appropriate models and within established timelines;

Employee rewards and sanctions managed

Rewards and sanctions are administered in accordance with the required standard and within the established timeframes; 

  1. EXPERTISE REQUIRED
  2. Bachelor’s Degree in Human Resource Management, Management Studies, Public Sector Management or related Social Science discipline
  3. Training in Performance Management & Appraisal would be a distinct asset
  4. Two (2) years’ experience in a related capacity

Required Competencies:

Core

  • Excellent communication skills
  • Excellent presentation skills
  • Excellent interpersonal skills
  • Confidentiality
  • Customer service oriented
  • Team and result oriented

Technical

  • Excellent knowledge of PMAS activities, tools, functions and objectives
  • Sound knowledge of human resource management techniques
  • Good Knowledge of Staff Orders, Public Service Regulations
  • Working knowledge of organization development
  • Excellent planning and organizing skills
  • Creativity and innovation
  • LOCATION

The main location of the assignment will be at the Forestry Department Head Office- 173 Constant Spring Road, Kingston 8. 

  1. ANTICIPATED DURATION

The assignment is to be completed within 24 months following the inception of the contract.

  1.  ConflictS of Interest

The incumbent is required to comment on any potential conflicts of interest arising out of other assignments or a conflicting involvement in other assignments.

  1.  Confidentiality

The incumbent agrees to keep confidential all information that they receive, directly or indirectly, from Forestry Department or any other stakeholder, as well as all copies that they make, or have been made by third parties, on the basis of such information (collectively, the Material). The incumbent shall use the Material exclusively for the purpose of preparing deliverables relevant to this assignment. The confidentiality obligations shall not apply to information in the public domain. The incumbent shall only permit access to the Material to persons within their organisations on a need-to-know basis. The incumbent shall explicitly inform such persons of the confidential nature of the Material and, prior to providing them the Material, subject them to the confidential obligations contained in this Terms of Reference.

Applications along with resumes should be submitted no later than Friday, August 14, 2020 to:

Director, Human Resource Management & Development,
Forestry Department,
173 Constant Spring Road, Kingston 8
Fax: 924-2626
Email: hrmd.fd@gmail.com

We thank all persons who express an interest; however, only short-listed applicants will be contacted.