Basic Salary Range: $2,220,352 - $2,760,984p.a., plus applicable allowances
JOB PURPOSE:
Under the supervision of the Senior Director, Finance and Accounts, the incumbent is responsible for coordinating the preparation of the Agency’s budget thus ensuring the control of planned programmes and projects and cash management within budgetary limits, and oversees the investment of unused cash balances to realize maximum returns while minimizing risks.
KEY
RESPONSIBILITY AREAS:
Technical/Professional
Responsibilities
·
Ensures that budgets and cash flows are
prepared in line with the Ministry of Finance & Public Service (MoFPS)
guidelines as well as in accordance with the Agency’s corporate plan, policy
priorities and resource availability;
·
Collects and reviews preliminary budget
from divisional directors and other relevant entities and makes recommendations
for adjustments where necessary, ensuring conformity to the “budget
call/ceiling and the strategic objectives of the Agency;
·
Assesses the completeness, adequacy and
accuracy of the capital budget requests and their recurrent cost implications;
·
Prepares the overall budget for the
Agency; discusses the budget with Senior Director, Finance and Accounts and
makes adjustments where necessary to ensure conformity within the strategic
objectives of the Agency;
·
Liaises closely and continuously with project/programme
managers during the budget period to analyse their activities and to identify
areas of cost savings and financial improvements;
·
Provides guidance to project/programme
managers in preparation of cash flow requests to ensure that it accurately
reflects level and timing of cash needs in order to operate an effective cash
management system;
·
Compares and analyses cash flow requests
with the approved budgeted provisions, procurement and operational plan as well
as established priorities to ensure requests are realistic and in consonance
with the trend in fund availability;
·
Prepares for submission to the Ministry of
Finance monthly Warrant Request against approved budget and programme priorities;
·
Allocates the monthly warrants in
accordance with warrant ceiling and submits allocation ceilings to the
programme managers;
·
Analyzes cash management programme against
cash flow needs and recommends prioritization;
·
Recommends/discusses supplementary cash
advances;
·
Reviews on an ongoing basis all bank accounts
to ensure that there are no large idle cash balances;
·
Prepares annual, monthly and quarterly
cash flows for the Recurrent Capital “B” accounts for comparison with approved
Estimates and submits to Senior Director, Finance and Accounts for review;
·
Ensures that expenditure against approved
budget is met from warrant allocation;
·
Implements an effective mechanism for
containing expenditure;
·
Implements a sound system of management
accounting and reporting to meet operational requirements of the Agency;
·
Collates monthly management financial
reports for the Agency;
·
Prepares for submission to the Ministry of
Finance monthly utility (light and water) payables schedule;
·
Prepares for submission to the Ministry of
Finance monthly actual expenditure in the prescribed format;
·
Examines monthly expenditure against
warrant allocations and comments on all significant variances for each category
of expenditure;
·
Links subsequent
allocation with performance and where necessary make recommendations for
virements;
·
Prepares the
Agency’s Year-End Appropriation Accounts.
·
Validates input of
the Agency’s Budget into MoFPS Budget Preparation Management System
·
Validates input of
the Agency’s Budget into MoFPSMTRBB tool.
·
Meet with MoFPS
to negotiate budgets and attends SFC (Standing Finance Committee)
·
Maintain
commitment control register
·
Liaise with
MoFPS for approval for financial investments at designated financial
institutions.
·
Prepare
Supplementary estimates for submission to MoFPS
·
Prepare
Management repost for Senior Management Team.
MINIMUM
EDUCATION & EXPERIENCE REQUIRED
·
Bachelor’s degree in
Accounting or Management Studies with Accounting from a recognized University
eg. UWI, UTECH (post-graduate training in Accounting is an asset) OR;
·
ACCA Level 2 or 3 OR;
·
A.Sc. – Accounting, MIND,
along with the completion of revised Government Accounting Course
· At least three (3) years’ experience in a Budgeting and Investments position.
Applications along with resumes should be
submitted no later than Friday, January 15, 2021 to:
Senior Director, Human Resource Management & Development
Forestry Department, 173 Constant Spring Road, Kingston 8
Email:hrmd.fd@gmail.com
We
thank all persons who express an interest; however, only short-listed
applicants will be contacted.
Basic Salary Range: $2,220,352
- $2,760,984p.a., plus applicable allowances
JOB PURPOSE
Under the general direction of the Senior Director, Finance & Accounts, the Director, Financial Accounts is responsible for the management of procedures in respect of accounts payable and receivables, disbursement and receipts, and payroll functions within generally accepted accounting practices and established policies of the GOJ and the Agency.
KEY RESPONSIBILITIES AREAS
Management/AdministrativeResponsibilities
Technical/Professional
Responsibilities
Salaries/Wages
Accounts
Payable & Accounts Receivable
§ Assesses
transactions to validate relevance to the Agency;
§ Manages system
adequacy for checking, certifying and authorizing transactions in accordance
with the FAA Act, its Regulations and FIEA;
§ Manage batch
processing on the computerized accounting system;
§ Liaises with
Branches regarding queries / verification of creditors / customers;
§ Reconciles
Accounts Payable and Receivable sub-ledgers balances with general ledger
balances;
§ Manages aged payable
and receivable balances within established limits;
§ Manages and
reconciles prepayment and accrual balances.
Disbursement & Receipts
Human Resource
Responsibilities
REQUIRED COMPETENCIES
Technical
Behavioural
MINIMUM QUALIFICATION & EXPERIENCE
OR
OR
Certificate in
Supervisory Management
would be a distinct asset.
Applications along with resumes should be
submitted no later than Friday, January 15, 2021 to:
Senior Director, Human Resource Management & Development
Forestry Department, 173 Constant Spring Road, Kingston 8
Email:hrmd.fd@gmail.com
We
thank all persons who express an interest; however, only short-listed
applicants will be contacted.
Basic Salary: $1,145,061 - $1,416,896 p.a. (plus
applicable allowances)
Key Responsibility Areas:
Management and Administrative Responsibilities
· Arranging and scheduling appointments for the Senior Director as required;
· Schedules
and coordinates meetings, workshops and other events as directed by the Senior
Director;
· Prepares
agenda for meetings and organizes relevant information and documents;
· Studies
and analyses submissions to the Senior Director and where appropriate, deals
with them or otherwise brings them to early attention so that they can be
addressed without delay;
· Identifies
and resolves minor problems and situations that affect the efficient flow of
work in the Senior Director’s office;
· Manages the office details by relieving the Senior Director of routine requests and matters; follows established rules and procedures in responding to requests and queries; redirecting items and/or visitors to other staff members;
· Promptly receives and screen incoming telephone calls to the Senior Director, providing friendly and professional greeting, taking messages as appropriate and eliciting necessary information to allow timely and accurate responses, responds where appropriate;
· Provides accurate word-processing support by composing and/or editing a variety of documents; this includes highly confidential correspondence, memoranda, contracts and proposals;
· Attends meetings and ensures minutes are taken, transcribed and distributed in accordance with established guidelines;
· Conducts research on subject areas as directed by the Senior Director, or otherwise in order to inform and support the decision-making process
· Manages the travel agenda for the Snr. Director, prepares itinerary for business trips, books travel arrangements, confirms business agendas, arranges lodging, vehicles and special events as required;
Human Resource
Management
Required Competencies
Minimum Required Education and Experience
·
Associate
degree in Public Administration/Business Administration, Administrative
Management
·
Two
(2) years’ experience in a similar capacity in
Government or Private Sector Environment
OR
·
Diploma
in Administrative Management (MIND), CAP, or Certified Professional Secretary
designation
·
Three
(3) years’ experience in a similar capacity in Government or Private Sector
Environment.
Applications along with resumes should be submitted no later than Friday,
January 15, 2021 to:
Senior Director,
Human Resource Management & Development
Forestry
Department, 173 Constant Spring Road, Kingston 8
Email:hrmd.fd@gmail.com
We thank all persons who
express an interest; however, only short-listed applicants will be contacted.
Basic Salary: $1,247,144.00 - $1,544,475.00 per annum, plus applicable allowances
JOB PURPOSE
To assist in administering training and development policies, programs and activities to maximize staff potential and enable the Agency to meet its goals and strategic objectives.
Key Responsibility Areas
Administrative
· Assists with the coordination and monitoring of training programmes, to ensure the required skills are available for the achievement of organizational goals and objectives.
· Participates in the selection of participants for training;
· Maintains a skill bank for the personnel receiving training, education or development opportunities; and of session facilitators;
· Participates in the development of the organization’s annual training budget and assists in managing the operating expenditure;
· Discusses and make recommendations for improvement of the training and development portfolio;
· Keeps up to date with developments in training by reading relevant journals, participating in meetings and attending relevant courses;
· Recommends procurement needs to Supervisor and maintains an inventory of appropriate training resources.
Technical/ Professional
· In collaboration with Heads of Units/Branches/Divisions, assists with the development of the organization’s Training and Development Policy and recommends other policies to enhance the Unit’s development specifically as it relates to manpower planning, training, financing and the resolution of related problems in the long and short terms.
· Assesses general training needs of all categories of personnel and develops strategies to fulfill these;
· Assists the Director, Human Resource Development with designing and developing training and development programs based on both the Agency’s and the individual’s needs;
· Ensures that costs of planned programs are in keeping with agreed budgets;
· Assists with the development of individual learning plans;
· Monitors and reviews progress of trainees through questionnaires;
· Follows up on participants’ attendance and performance in training sessions and makes recommendations accordingly;
· Conduct pre and post evaluations of training and development programmes in order to ascertain feedback on the usefulness of these programmes;
· Engages with training institutions to achieve the ideal training arrangements based on the needs of the organization;
· Evaluates training/development activities to ensure relevance and the transfer of training/learning to the job;
· Assists with the recruitment of trainers and facilitators and other resource persons, internally and externally, and conducts evaluation of their performance;
· Assists with designing of training and development material including manuals for in-house training;
· Participates in the assessment of the relevance of study courses to the needs of the organization with assistance from the Divisional, Branch and Unit Heads and the identification of participants for such courses;
· Conducts and coordinates specific aspects of In-House Training for selected categories and participates in the coordination and implementation of training conducted by other employees to ensure that objectives are met;
· Prepares and submits reports on training and/or development activities to Supervisor
· Performs related duties as assigned.
Required Competencies:
·
Sound knowledge of training needs analysis
techniques;
· Demonstrated skills in Training methodologies;
· Excellent facilitation/presentation Skills;
· Good knowledge of Records & Information Management Techniques
· Good understanding of GOJ HR policies and procedures
· Competence in computer applications;
· Excellent research skills;
· Effective oral and written communication skills;
· Effective interpersonal skills;
· Ability to establish and maintain strong relationships;
· Sound ethics and integrity;
Minimum Qualification and Experience
· First Degree in Human Resource Management /or Education or any other related field
·
Two (2) years related experience
OR
· Associate Degree/Diploma in Human Resource Management /or Education or any other related field
· Four (4) years related experience
· Training and/or experience in adult instructional techniques
OR
· any equivalent combination of qualification and experience
Applications along with resumes should be submitted no later than Friday, January 15, 2021 to:
Senior
Director, Human Resource Management & Development
Forestry
Department, 173 Constant Spring Road, Kingston 8
Email:hrmd.fd@gmail.com
We
thank all persons who express an interest; however, only short-listed applicants
will be contacted.
Basic Salary Range: $886,213 -
$1,093,310p.a.
JOB PURPOSE:
Under the general supervision of the Manager, Forest Operations, the Secretary provides secretarial services, maintains confidential records and files; deals with correspondence; controls telephone and other communication, compiles reports and information; provides customer service to clients; and performs other related secretarial duties;
KEY RESPONSIBILITY AREAS:
·
Provides
Secretarial services to the Manager, Forest Operations:
o Word processing of dictated
letters and memoranda
o Word processing of draft documents
o Responding to routine
correspondence
o
Taking
minutes of meetings and reproduce appropriately
·
Maintains
confidential records and files by:
o Organizing and operating a system
for confidential files
o Ensuring that confidential files
are at all times available when required
o
Ensuring
that confidential records are secured
·
Compiles
reports and information by:
o Researching and summarizing
written material of interest to the Manager
o Obtaining information from senior
officers internally and/or externally
o
Organizing
material and information to meet requirements.
·
Controls telephone
and other communication by:
o Receiving, placing, and screening
telephone calls
o Making telephone calls to Agency’s
personnel and other relevant Ministries and Agencies as directed
o Assisting with scheduling of
appointments for stakeholders
o
Responding
to general enquiries
·
Ensures an
adequate supply of stationery and other forms in regular use by:
o Requisitioning, when necessary,
stationery and other disposal items needed
o Certifying the receipt of these
goods on Supply Requisitions and Invoices
o Storing stocks in an orderly
manner, allowing for easy storage, identification and retrieval
o Maintaining all records pertaining
to the receipt and use of stationery
·
Performs
any other related duties as directed by the Manager, Forest Operations.
REQUIRED COMPETENCIES:
·
Strong customer orientation skill
·
Demonstrates high level of
initiative
·
Methodical, well organized and with
an eye for detail
·
Results oriented
·
Effective oral and written
communication, and typing skill; and discretion with confidential information
·
Strong Interpersonal skill
·
Sound personal and professional
integrity
·
Analytical thinking and ability to
solve problems
·
Proficiency in use of Microsoft
Office Suite technology
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
·
Certificate in Administrative
Management Level 1
OR
· Diploma or Certificate in Secretarial Studies
·
Two (2) years’ related experience
Applications along with resumes should be
submitted no later than Friday, January 15, 2021 to:
Senior Director, Human Resource Management & Development
Forestry Department, 173 Constant Spring Road, Kingston 8
Email:hrmd.fd@gmail.com
We
thank all persons who express an interest; however, only short-listed
applicants will be contacted.